![]() ![]() Step 1: Enter your project tasks and their durations then select your desired start date as shown below. The following steps show how I ensured my required phase, “allow to dry”, to be scheduled at the weekend. There is a simple solution to ensure Project is aware of which tasks you would like to take place outside of the business’ usual working hours.įor the purpose of this guide, I am using the project example of tiling a wall. #Working days left in 2016 how toThis is a common requirement of projects and therefore it is important to know how to use Project to reflect this. It may be the case that it is not necessary for your entire project to use calendar days but instead requires the usual weekday schedule with the addition of specific tasks taking place over the weekend. Press “OK” to confirm.ĭoes your project only require certain tasks to take place during the weekend? To do this select File > Options > Schedule and ensure “ Hours per week” is increased from 40 to 56. Step 12: In order to ensure Project recognizes the 7-day week’s working hours, it is important to ensure your weekly work hours are updated to 56 hours (8 hours per day, 7 days a week). To confirm and exit the “Timescale” window, hit “OK”. Step 11: Select the “ Non-working time” tab before selecting your custom 7-day work week calendar as your chosen calendar from the drop-down menu. To do this, select “ View” on the tabs ribbon then select “ Timescale” from the drop-down menu as shown below. Step 10: It is also important to ensure the project timescale is working to the correct calendar. Step 9: Using the drop-down menu, change your custom calendar from “ Standard” to your new 7-day calendar. Step 8: Once again using the tabs ribbon at the top of the screen, select Project > Project Information: Step 7: Select “OK” to exit the “Default” window and “OK” again to exit the “Change Working Time” window. Step 6: Change the “From” and “To” times to indicate the daily working hours required by your project, taking into consideration any necessary breaks (for the purpose of this example I have indicated that the daily working hours will be from 09:00-12:30 and 13:30-18:00 allowing for a one-hour lunch break from 12:30 to 13:30). Step 5: Select all 7 days in the table before selecting “Set day(s) to these specific working times”: Step 4: While still within the “Change Working Times” window, select the “Work Weeks” tab then select “Details” Step 3: Name your new calendar and select “Make a copy of”, ensuring to select “Standard” from the drop-down list. Step 2: Within the Change Working Time window, select Create New Calendar: Step 1: Using the tabs ribbon at the top of the screen, select Project > Change Working Time: ![]() Below I have outlined the steps required to set up a 7-day working calendar within Project, including illustrative images in order to assist you. In order to alter the number of days you wish to include within your project’s working week, there are a number of steps you must follow. Setting up a 7 day work week in Microsoft Project It is simply a matter of understanding how the project calendar can be changed. The use of Microsoft Project (click for more guides) is therefore appropriate for projects with both types of calendar. Project’s default setting of 5-day workweeks may therefore be frustrating if you are looking to plan your project using calendar days and may leave you thinking “How on earth do I solve this problem?”. There are however ways in which the project calendar can be changed to suit a project undertaking work 7-days a week. This means that every day of the week, including Saturday and Sunday, is seen as a working day and therefore is used to work toward project task completion. If working within an industry such as construction or manufacturing, you would know that this pattern of work is not the norm, instead using a 7-day schedule. However this type of schedule is not appropriate for every project. You have probably noticed: Microsoft Project assumes a 5-day work week, ranging from Monday to Friday. ![]()
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